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Cost Sharing Details from the 2005 DRIF Memorandum

Appendix B - Cost Sharing Guidance

Cost Sharing Policy

UM Cost-Sharing Policy [Replaces VIII-10.40(A)]

UM Administrative Policy IV-4.00(A)

Overview from OCGA

This is an overview of the University's Cost Sharing policy and procedures. View the Policy, IV-4.00(A), in its entirety. The view of cost sharing changed significantly after OMB Circular A-21 changed in April 1996 to include Cost Accounting Standards (CAS).

Cost sharing or matching occurs when the University contributes resources towards a sponsored project.

Cost Sharing:

Should be included in the proposal only where absolutely required

Must be accounted for even if only mentioned in proposal text and not specified in the budget

Imposes a substantial burden on the PI to account for and provide supporting documentation

To be acceptable as cost sharing, an expenditure must sastisfy all the following criteria (A-110 C.23):

Be verifiable from the official University records (FAS)

Not be used as cost sharing for any other sponsored program

Be necessary and reasonable for proper and efficent accomplishment of the project

Allowable under A-21 (i.e., no phone charges, administrative salaries, general office supplies, or office equipment; see also UM Administrative Policy IV-4.00(A) (Replaces VIII-10.40(A)).

Be incurred during the effective dates of the grant

Not paid by the federal government under another award

Cost Accounting Standards Impact: CAS 501

Consistency in estimating, accumulating, and reporting costs.

Cost sharing effort must be certified.

Cost sharing must be funded if specified in the proposal.

Actual cost must be accumulated and reported at a level which permits sufficient and meaningful comparison with its estimates.

Prepared March 6, 1998, by the Office of Contract and Grant Accounting