IRBNet FAQs

Functions and Terms
What is the Lock Status? What does 'locked' and 'unlocked mean'?
I have completed the modifications requested by the IRB. How do I lock my submission ("Mark Revision Complete")?
What are Messages & Alerts in IRBNet?
Modifications have been requested by the IRB Office. How do I change documents previously submitted?
Glossary of terms in IRBNet

Forms
What documents are needed in each package?
Where can I find IRB initial application Part 1?
What is a Waiver of Consent and where do I find this in IRBNet?
My project has been approved in IRBNet. How do I get my consent forms?
How do I submit an amendment or a continuing review application?

CITI Training
How do I complete the CITI Training and what CITI certification is required?
Where do I find my CITI certificate?
Who is required to link their CITI certificate to a project?
How do I link my CITI certificate to a project?

Sharing, Signing, and Submitting
What does it mean to share a project? How do I share my projects with other investigators?
I want to share my project with someone and cannot find them when I search for them. What do I do?
How do I sign a project within IRBNet?
How do I submit a project in IRBNet?
When is a project ready to submit in IRBNet?

IRB Liaisons
When does my IRB Liaison need to sign my project?
How do I find out who my IRB liaison is?

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What is the Lock Status? What does 'locked' and 'unlocked' mean?

Lock Status
Color of Lock
What does it mean?
“Locked”
Grey
A project has been submitted and is currently under review by the IRB
“Unlocked – Revisions Pending”
Red
The IRB has decided that revisions must be made to a project. By unlocking, the IRB has stopped their review until the edits are complete
“Locked – Revisions Complete”
Green
The investigators have addressed the requested modifications and the IRB can continue their review












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I have completed the modifications requested by the IRB. How do I lock my submission ("Mark Revision Complete")?

Once you have completed the modifications requested by the IRB, you must Mark Revisions Complete to notify the IRB that they may continue the review of your application. To do so, go to the Designer page, located under the Project Administration menu on the left hand side. At the top of the page, you will see “This package is” followed by the lock status; the status will read “Unlocked – Revisions Pending” and the lock will be red. To Mark Revisions Complete, click the second link to the right of the Lock Status, “Mark Revisions Complete.” The lock will then turn green and read “Locked – Revisions Complete.”

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What are Messages & Alerts in IRBNet?

The Messages & Alerts function, located at the bottom of the left side toolbar, presents a complete history for each individual protocol. Any messages that are sent between investigators or between investigators and the IRB office can be found here. If modifications are requested, a copy of the requested adjustments can also be found here. This is a useful tool in projects that have multiple team members to help keep track of the actions taken on your project.

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Modifications have been requested by the IRB Office. How do I change documents previously submitted?

When making modifications to documents in IRBNet, please click the paper icon located on the right side of the document, in the Designer page. This will open the previous documet on your computer. Once the documents has been revised, save it to your computer. Click the pencil icon to upload the new, revised form.

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Glossary of terms in IRBNet

IRB Net Term
Meaning
Mark Revisions Complete
Term used when making modifications to a protocol that is currently being reviewed by the IRB. This link can be found next to the Lock Status on the Designer Page
Submission is Locked
Refers to the Lock Status function. When your submission is locked, you cannot make any edits to your project as it is under review by the IRB
Submission is Unlocked
Also refers to the Lock Status function. Your submission may be unlocked by the IRB office because modifications are needed or upon request of the Principal Investigator
Package
Each project submitted to IRB Net is a package. Each package has its own unique package number. Each time a new submission is made, you submit it under the same package number, but the submission number will change For example “123456-1” is an Initial Application. If you submitted an Amendment, the number would change to “123456-2”
Internal Reference Number
This function is completely optional. If your department has their own numbering system, separate from the IRB, this is where you could include your own project number. This number cannot be seen by the IRB, only the investigators
Local Board Reference Number
If you are submitting an Amendment or Continuing Review, this will be your previous IRB approval number. This will help the IRB Office link your IRBNet submission with your previously approved transactions
Amendment
This is the new term for Addendum
Continuing Review/Progress Report
This is the new term for Renewal
Department Representative
This is the new term for IRB Liaison




























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What documents are needed in each package?

Application Type
IRB Application Part 1
Applications (i.e. Initial, Renewal, Addenda)
Consent Form or Waiver of Consent
Principal Investigator Signature
IRB Liaison Signature
Initial
Yes
Yes
Yes
Yes
Yes
Amendment
No
Yes
If changes to consent form, yes
Yes
No
Continuing Review
No
Yes
Yes
Yes
No
Human Subjects Research Determination
No
Yes
No
Yes
No














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Where can I find IRB Initial Application Part 1?

You can find IRB Initial Application Part 1 under the “Designer” section of IRBNet. NOTE: To access the Designer page, you must be within your project on IRBNet (click the title of the project under My Projects) for the Project Administration menu to appear on the left side of your screen. Once in the Designer section, click "Add New Document" at the bottom of the page. Under the second box titled "On-Line Document," select IRB Application Part 1 and click “add” and follow the prompts to complete the form.

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What is a Waiver of Consent and where do I find this in IRBNet?

A Waiver of Consent is a request to waive/alter some or all of the informed consent elements. If you wish to do this, please address the following four points found here.

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My project has been approved in IRB Net. How do I get my consent forms?

With IRBNet, the IRB Office is no longer stamping consent forms. Please use the most recently approved consent form. This will supersede the previous submission. To obtain consent forms, go to the Designer Page and locate the list of Documents in the package. Click on the “paper icon” next to the consent form to download a copy and print.

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How do I submit an amendment or a continuing review application?

To submit an amendment or a continuing review application you must first create a new package. This new package will be linked to your initial application in IRBNet. To submit a new package, go to the My Projects tab and click on Project History. In this tab, you should see the option to Create a New Package.

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How do I complete the CITI Training and what CITI certification is required?

To complete the CITI Training, please register at www.citiprogram.org and affiliate with the University of Maryland, College Park.

The required course is under Question 1 – Human Subjects Research. Please choose the course titled Biomedical Research Investigators or Social & Behavioral Research Investigators. Both of these courses will provide you with the CITI Basic/Refresher course.

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Where do I find my CITI certificate?

You can view and access your CITI certificate by logging into your CITI account at www.citiprogram.org. On the Main Menu, you should see a list of your completed CITI courses.

*Please NOTE: Your CITI Username and Password are not linked to your UMD ID

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Who is required to link their CITI certificate to a project?

All investigators and co-investigators listed on Application Part 1 must link their CITI Training to the project. This includes faculty advisors when a graduate student is listed as the Principal Investigator. Department Liaisons are not required to link their CITI Certification to the project.

*Please NOTE: In order for co-investigators to link their CITI certificate to a project, all co-investigators must be granted at least, “Write” access.

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How do I link my CITI certificate to a project?

For step-by-step instructions on how to link your CITI certificate, please click here. (This section should direct people to the Training Page – Section: Linking CITI Training Completion Report to your Project.)

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What does it mean to Share a Project? How do I share my projects with other investigators?

Sharing a project in IRB Net gives others access to your research. There are three levels of access when sharing:

Signature Only (Read): Users whose ONLY role is to sign off on project documentation should be granted "Read" access. Users with Read access can view project documentation, communicate with the project team and add their signature. NOTE: Read access should be provided to ALL IRB Liaisons.

Write: Users that are granted "Write" access can view and edit project documents, collaborate with other users and add their signature, but MAY NOT grant access to other users, submit packages for review or perform any other administrative functions.

Full: Users that are granted "Full" access can perform all functions without restriction. This includes editing project documents, sharing the project with other users, submitting document packages for review and deleting document packages. NOTE: ONLY Project Owners with day-to-day responsibility for the project should be granted Full access. Users with Full access will receive automatic email copies of all project notifications and alerts that are sent to the Project Owners.

To share your project, find “Share My Project” under the Project Administration menu. Then, click the first blue link titled “share.” Select the University of Maryland – College Park (UMCP) as the organization. Then, at the bottom of the page you will see a search box to search for users by last name. If you cannot find a researcher, please see the next question.

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I want to share my project with someone and cannot find them when I search for them. What do I do?

If you cannot find someone within IRBNet, this means that they have not yet registered with IRBNet. Every member at the University of Maryland – College Park MUST have their own unique username and password. The IRB Office will not create a username/password for any member of our research community.

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How do I Sign a Project within IRBNet?

To Sign a Project, go under the Project Administration menu and click “Sign This Package.” Then, in the drop down box next to your name, select your affiliation with the project (i.e. Principal Investigator, Co-Investigator, Department Representative) and click “sign” at the bottom of the screen. NOTE: You must be shared on the project in order to view the project and sign.

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How do I submit a project in IRB Net?

To submit a project on IRB Net, find the Project Administration menu and click “Submit This Package.” Then, under Search for Organization, find the University of Maryland – College Park. Now, you should see two different options for University of Maryland – College Park. Please select “University of Maryland College Park (UMCP) IRB.” Then, select your Submission Type (i.e., new project, amendment, continuing review) and any comments you wish to include. Finally, click “submit.” NOTE: Please be careful when selecting where to submit your project to as there are two review boards at the University of Maryland, the IRB (human subjects only) and the IACUC (animal research only). Selecting the incorrect board will require your application to be withdrawn and then will need to be resubmitted to the correct board. This will DELAY your REVIEW and APPROVAL.

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When is a project ready to submit in IRBNet?

A project is ready to submit in IRBNet when the following has been completed:
(1) All application forms have been completed

(2) All appendices have been uploaded to IRBNet

(3) All signatures have been obtained (PI and IRB Liaison for Initial Applications, PI for Continuing Review and Amendments)

Please DO NOT submit before each of these items have been satisfied. If you submit an incomplete application, we will unlock your project and the review process will be stalled until you address the modifications and mark your revisions complete. Turning in an incomplete application will slow down the review process.

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When does my IRB Liaison need to sign my project?

The initial application is the only application that needs to be signed by your IRB Liaison.

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How do I find out who my IRB liaison is?

To find your IRB liaison, please click here to search our list of IRB liaisons. If your department does not have a designated liaison, please contact your Department Chair to act in this role for your submission.